Becoming a Marketplace Vendor at
The Philadelphia International Flower Show

The Philadelphia International Flower Show is always looking for new Vendors to enhance the experience of our visitors. Please submit your application packet today for consideration in an upcoming Show.

Marketplace Participation

Interested Vendors who meet Marketplace guidelines are encouraged to submit an application packet. Applications are accepted year-round. Applications are kept on file for ten years from the date we receive them.

As space becomes available in the Marketplace, all applications on file are reviewed and a new Vendor is chosen to participate.

Marketplace Guidelines

Our process for new Vendor selection begins with product review. Consideration for space is given to Vendors who feature a product or product line that is horticultural in nature or garden-related in the following categories:  

• Horticulture (Plants, Bulbs, Cut Flowers, Dried Flowers, etc.)
  
• Tools for Outdoor Living (Outdoor Furniture, Fountains, Garden Art, Pots, Birdhouses, Wind chimes, Birdfeeders, Garden Lighting, Trellises, Garden Statuary, Hammocks, etc.)
  
• Tools for Gardening (Seeds, Gloves, Gardening Tools, Sheds, Potting Tables, Compost Bins, Greenhouses, Deer Fencing, etc.)
• Home Décor (either featuring flowers or of horticultural origin/function, i.e. Vases, Flower-arranging Supplies, Pottery, Copper Pots, Tile Art, etc.)
• Botanical Art (Original Paintings, Prints, Pressed Flower Art, etc.)
• Green Products (Solar Panels, Recycled Products for the Garden/Gardening, etc.)
• Jewelry (Featuring Floral Designs)

Marketplace Restrictions

Applications for silk, plastic or any artificial flowers, apparel including: shirts, tee shirts, sweatshirts, sleepwear, jackets, dresses, trousers, shorts, shoes, hats, coats, scarves, shawls, wraps, or bags including: totes, handbags, book bags, make-up bags, pouches, and purses  or umbrellas ARE NOT ACCEPTED.

Marketplace Booth Information

The Marketplace consists of 263 spaces

233 21 4 5

12’ x 12’ 10’ x 15’ 12’ x 24’ Premium spaces over 400 sq. ft.

Please view SHOW LAYOUT for map of vendor booths.

Types of booth spaces:

• Aisle space – open to aisle on one side.
• Corner space – open to aisles on two sides.
• Island space – open aisles on all four sides.

Booth Information:

• 12’ x 12’ spaces generally start at around $4300
• 8’ back pipe, 8’ x 8’ side pipe, 3’ x 4’ side pipe and drape for aisle and corner spaces is provided, along with booth number sign.

• Rental fees do not include union labor (if necessary), electricity, floor covering, decorations, furnishings, or other services.

Marketplace Booth Fee Includes

The booth rental fee includes pipe & black drape, 1 FREE parking space, 1 FREE storage space, and FREE freight handling once merchandise arrives at the Pennsylvania Convention Center.

Marketplace Participation Requirements

In addition to the booth rental fee, each Vendor is required to have a floor covering for the booth, i.e. carpet, an interior booth sign (at least 2’ x 2’), and public liability insurance coverage. The minimum policy limits must be $1,000,000 for bodily injury (including death) and $500,000 for property damage.

Marketplace Expenses
In addition to the booth rental fee, interested Vendors should consider other expenses that they may incur including, but not limited to:

• Public Liability Insurance (required for participation: $1,000,000 for bodily injury (including death) and $500,000 for property damage)
• Philadelphia Business Privilege License (license must be obtained through the City of Philadelphia; visit http://business.phila.gov, click on Obtain A Business Privilege License)
• PA State Tax Registration (visit www.paopenforbusiness.state.pa.us, click on forms & publications, click on Online Business Registration, click on Online PA-100)
• Union Labor (if necessary; contact the General Exposition Services for rates: 610.495.8866)
• Booth electricity (if necessary; contact the Pennsylvania Convention Center Utility Services Dept. for rates: 215.418.4800)
• Booth phone line for credit card machine (if necessary; contact the Pennsylvania Convention Center Utility Services Dept. for rates: 215.418.4800)
• Interior Booth Sign (required for participation)
• Floor Covering (complete length & width of the booth required for participation)
• Booth Staff (if necessary)
• Product shipping (if necessary)
• Transportation
• Hotel stay (if necessary)
• Parking (each Marketplace Vendor is given one free parking space for the Show, however, any additional parking that is needed must be acquired by Vendor)
• Storage (each Marketplace Vendor is given one free storage space for the Show, however, any additional storage that is needed must be acquired by Vendor).

Marketplace Sales Hours

The Marketplace at the Flower Show is open for 9 days, including the Members’ Preview:

Saturday, March 3, 2012 – MEMBERS’ PREVIEW
12:00 noon – 3:30 p.m.

Sunday, March 4, 2012 – OPENING DAY
8:00 a.m. – 9:30 p.m.

Monday, March 5 – Wednesday, March 7, 2012
10:00 a.m. – 9:30 p.m.

Thursday, March 8, 2012
9:00 a.m. – 9:30 p.m.

Friday, March 9, 2012
10:00 a.m.– 9:30 p.m.

Saturday, March 10, 2012
8:00 a.m. – 9:30 p.m.

Sunday, March 11, 2012
8:00 a.m. – 6:00 p.m.

Marketplace Application Packet

To apply to the Show for participation you must send via mail or e-mail (listed below) a complete application packet consisting of the following items:

• Completed SHOW APPLICATION to the Marketplace Manager at the address listed below.
• A letter addressed to the Marketplace Manager that includes information about your company and product.
• Color photos of each item to be sold (no samples, slides or videos, please) and/or product brochure.
• A color photo of your booth from the most recent show you have participated in or a sketch of how the product would be represented.
• A list of other Shows that you participate in throughout the year, if any.
• Price list and/or price range for product.
• A list of awards won, if any.

Email all items to:  tking@pennhort.org   OR
Mail all items to:
Tanya King
Marketplace Manager
PHS
100 N. 20th Street – 5th Floor
Philadelphia, PA 19103

To view a map of the show layout, click here.